Optimize your invoice management with Invoice OCR by Dataleon

In today's entrepreneurial landscape, operational efficiency is paramount. That's where Invoice OCR comes in, a cutting-edge technology designed to revolutionize the management of invoices and financial documents. Based on machine learning and artificial intelligence, our OCR (Optical Character Recognition) solution facilitates the automation of supplier accounting processes, reduces errors and saves time and money.

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Why the Invoice OCR API is critical for your business

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Manually entering data is a time-consuming and error-prone process, which can lead to inconsistencies in financial records. Invoice OCR  eliminates this need, ensuring increased accuracy and a significant reduction in errors. By speeding up the processing of invoices, businesses can pay their suppliers more quickly, taking advantage of early payment discounts. In short, adopting the OCR Invoice API leads to greater efficiency, improved accuracy, and cost savings for businesses of all sizes.

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How does the Invoice OCR API from Dataleon work ?

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Dataleon' OCR Invoice API isn't just a tool, it's the transformation partner your business has been waiting for. With an innovative and intuitive approach, we have redesigned invoice processing from A to Z, guiding you to unparalleled efficiency and precision. Discover how, in three essential steps, our solution propels your financial management into a new era.

1. Simplified document import: Efficiency starts at the first stage. Our API makes it easy to import invoices regardless of format or source. Whether your documents are in the form of PDFs, or images, Dataleon ensures flawless recovery. This expanded import capability is essential for businesses looking to reduce the time spent collecting financial data, freeing up valuable resources for higher value-added tasks.

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2. Cognitive processing of documents: At this stage, Dataleon deploys artificial intelligence technologies to accurately extract data from imported invoices. Our system doesn't just process information; it understands it, ensuring that data retrieval is both fast and reliable. Additionally, our interface allows for manual verification, giving users complete control to ensure the accuracy of information prior to integration into management systems.

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3. Frictionless data export: The integration of the extracted data into your financial and accounting systems is done with exemplary simplicity and efficiency. Dataleon ensures that the data processed integrates seamlessly into your digital environment, facilitating a smooth transition to full automation of accounting processes. This seamless integration is critical for leaders who aim for digital transformation without disrupting their existing operations.

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Accurate data capture with Invoice OCR : Overview of extractable fields

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Invoice OCR considerably simplifies the management of invoices by automating data extraction. Here is a concise summary of the types of data our solution can capture, organized into two main categories for optimal clarity:

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Flat fields: Basic information for processing invoices

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• Invoice number : Unique for each transaction, facilitating tracking and archiving.

• Order number (PO number) : Crucial for linking invoices to purchase orders.

• Delivery note : Confirms receipt of goods or services.

• Motto : Identifies the currency of transaction, which is essential for international transactions.

• Name and address of the supplier/customer : Allows the identification of the parties involved in the transaction.

• VAT identification and payment method : Important for tax compliance and financial management.

• TTC, HT, VAT Amount (multiple), and VAT Rate (multiple) : Essential information for accurate tax management and cost calculation.

• Invoice and due date : Important dates for managing cash flow and payments.

• SIREN/SIRET of the supplier and the customer : Official identification numbers for rigorous auditing and accounting.

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Line items: Transactional details for comprehensive analysis

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• Description : Offers a detailed view of the products or services purchased.

• References : Unique numbers or codes for accurate identification of items.

• Quantity : The volume purchased of each item, key to stock management.

• Unit price (repeated for clarification) : The cost of each unit, essential for the evaluation of expenses

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This structured and detailed approach ensures flawless data extraction, thus facilitating efficient and accurate invoice management.  Invoice OCR eliminates the need for manual entry, reduces errors, and speeds up transaction processing, allowing businesses to focus on growing.

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Key features of the Invoice OCR API

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The Invoice OCR solution is designed to meet the critical invoice management needs of businesses through a series of robust features:

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• Data capture from any source: Our advanced technology allows the import of data from images & PDFs. This versatility ensures that no matter how you receive your invoices,  Invoice OCR can process them efficiently.

• Extracting data with greater precision: Through years of development and a comprehensive database, our OCR APIs have been optimized to provide unparalleled accuracy and reliability from day one of use. Using artificial intelligence and machine learning technologies, Invoice OCR recognizes and extracts critical information from invoices with remarkable accuracy.

• Simplifying workflows and operations:  Invoice OCR isn't just a data extraction tool; it's a comprehensive solution that automates workflows. From importing files to validating data, approvals, and integrations, our system simplifies every step of the process, reducing the time and effort needed to manage invoices.

• Save time and money: By automating the invoice management process, businesses can make significant savings. Manual tasks, which are time-consuming and prone to errors, are minimized, reducing operational costs and improving overall efficiency.

• Integration with existing tools: One of the strengths of Invoice OCR lies in its ability to integrate seamlessly with the systems and tools already used by your business. Our solution makes it easy to automate data collection and processing, increasing the consistency and efficiency of your operations.

• Productivity improvement: By freeing your teams from tedious administrative tasks, Invoice OCR allows them to focus on activities with higher added value. This redistribution of human resources towards strategic initiatives can transform your organization, making it up to 10 times more productive.

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In summary, integrating Dataleon Invoice OCR into your digital infrastructure represents much more than simply optimizing invoice management: it is a true operational transformation that opens the door to unprecedented efficiency, precision and savings. By adopting our solution, you benefit from advanced technology that can adapt and evolve with the unique needs of your business, ensuring that you remain at the forefront in an ever-changing economic landscape.

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But don't just take our word for it. We invite you to discover for yourself the power and flexibility of Dataleon Invoice OCR . Whether you are the head of a dynamic SME or a large international company, Invoice OCR is designed to adapt to your scale, simplifying your accounting processes while offering you valuable insights into your financial management.

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Do you want to know more? - Contact our experts

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